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CONTACT US

14275 SW 142 Avenue
Miami, FL 33186
Telephone: 305-378-0130
Toll Free: 1-800-273-4603

ACCOUNTING

Bookkeeping

Our finance department’s reputation is renowned within the industry for its efficient and accurate financial reporting. The department’s goal, in addition to executing all tasks with precision, is to establish with each Association a clear understanding of their account activity. Our finance department constantly examines Association finances, in order to reconcile any financial matters expeditiously.

Financial reports are prepared monthly and include, but are not limited to the following:

  • Balance sheets
  • Income statements
  • Prepaid reports
  • Insurance schedule
  • Monthly bank statements
  • Accounts receivable listings
  • Check disbursement listings
  • Monthly bank reconciliation of each account
  • Specialized reports

Accounts Payable / Receivable

Our accounting department is expedient in its dealings with cash-flow in order to ensure timely and accurate budget management.

  • All checks received are posted to each account.
  • Miscellaneous checks are listed in an excel format and copies are made for back-up.
  • Deposits are prepared on a daily basis and done remotely through a scanner if the bank provides the service, or sent with a courier if the bank doesn’t.
  • All lockbox reports are downloaded from the bank on a daily basis.
  • All unit owners enrolled in ACH are debited once a month.
  • ACH and Lock Box payments are posted on the next business day.
  • For all checks on “Reject Payments” status, the manager will receive an e-mail and must respond within 24 to 48 hours with instructions on how to proceed with payment.
  • Reports are generated and sent to the division manager on a monthly basis. Once returned with ranges, the accounts receivable is in charge of generating letters and having them mailed out.

Our Accounts Payable / Receivable services include:

  • Maintenance payments
  • Deposits
  • Special Assessments
  • Miscellaneous income payments
  • Vendor payments
  • MMI proprietary lock box service
  • Estoppel request
    [ New prices and requirements for 2012 ]
  • Customized checks printed in-house

Budget Preparation

Our staff will dedicate time to helping customize a budget plan that will help a community fulfill its needs, while taking into consideration the various economical instances that are unique to that community.

Our budget preparation services include:

  • Assistance in budget planning
  • Analysis of the previous year’s expenses
  • Forecasting future trends
  • Assisting Boards and Committees in budge workshops
  • Mailing notices within appropriate timeframes
  • Once approved, mailing of coupons to homeowners

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